2024 Annual Session Show Information – Exhibitors
Read on for important details about the ODA Annual Session such as the show schedule, facility information, dates & deadlines, vendor information, hotel reservations, advertising opportunities, and more!
Updates will be posted as they become available through September. Share this page with anyone involved in planning your exhibit!
*** EXHIBITOR NEWS ***
- The Annual Session Preview Program is now available! See the Attendee page to view a digital copy. Request a hard copy via email (amy@oda.org).
- An exhibitor list has been posted on our website for attendees – is your logo missing? Be sure to upload a logo to your company profile on the exhibit floor plan, which will update the exhibitor list. Send an email to amy@oda.org to request your login credentials for the floor plan.
- Advertise in upcoming issues ODA Today, to promote your participation and make sure attendees look for your booth on-site! See Place an Ad for details and contact Amy Szmania at amy@oda.org to submit your ad request.
- The ODA does not work with third parties to provide hotel reservations or mailing list services. Please do not engage with such companies if they contact you. See the information at the bottom of this page for hotel needs and to request a FREE pre-show mailing list.
- Did you know that an Exhibits Only Pass is available to any dental team member who is not planning to attend courses or other Annual Session events but would like to visit the Exhibit Hall? This pass is available to attendees in the registration process, and does not include any other benefits that registered attendees enjoy. Passes are available for one day only during the meeting, and all passes are FREE on Saturday.
- Watch this space for more show updates!
Exhibit Hall Prize Drawings
Attendees have the chance to win a $500 VISA gift card each day, simply by making purchases in the Exhibit Hall!
To enter, attendees upload purchase receipts to the official Annual Session mobile app, which will automatically tally the amount purchased each day, and the app will award entries for the daily prize drawing according to the total amount purchased.
For example, if the total spent for one day is less than $500, one entry is awarded; if $500-$999 is spent, two entries are awarded, and so on. Prize winners will be announced at the end of Exhibit Hall Hours each day.
TL;DR: the more your customers spend, the more chances they have to win!
Attendees will also have the opportunity to win gift cards each day by visiting specific areas in the Exhibit Hall and scanning a QR code, “scavenger hunt” style.
More details to come!
Dates & Deadlines
| March 1 | Last day to cancel booth space and be eligible for full refund |
| April 8 | Deadline for inclusion in exhibitor list featured in Annual Session Preview Program |
| May 1 | Online exhibitor service kit available from show decorator (Fern Expo) |
| June 1 | Exhibit staff registration opens (see instructions at the bottom of this page) |
| August 1 | Outstanding exhibit balances due |
| August 10 | Last date to receive pre-show discount on electricity services ordered from Greater Columbus Convention Center (GCCC) |
| August 12 | Deadline to receive pre-show discount on lead retrieval services from Eleventh & Gather |
| August 15 | Deadline for cancellations incurring fee of $100 per 10×10 booth (no refunds provided after this date) |
| August 16 | Deadline for pre-show pricing from show decorator |
| August 19 | First date advance freight storage accepted by show decorator |
| August 30 | Pre-show mailing list requests due (scroll down for info) |
| September 6 | Last date advance freight shipments accepted by show decorator |
| September 10 | First day on-site freight shipments accepted on-site at Greater Columbus Convention Center |
Annual Session preview available
A preview of Annual Session courses & events is included in the June issue of our monthly publication, ODA Today. Download your copy for reference or to distribute to customers!
Promotional flyer
Is the Annual Session preview too much information to share easily? Download this short, one-page flyer with a QR code linking to our website!
Feature your new product in ODA Today!
Are you planning to introduce a new product or service at the 2024 ODA Annual Session? Will you be demonstrating a new feature or a new version of an existing product?
If so, we want to hear from you!
An upcoming article in our monthly newsletter, ODA Today, will feature highlights of the exhibit hall – and we want to include information about new products or services you plan to introduce at the meeting.
Please send a brief synopsis of your new products or service to amy@oda.org for consideration! Companies will be featured in the June, July, August, and September issues.
New Sponsorship Packages Available!
Check out the new sponsorship packages available to confirmed exhibitors, which include features such as: one-time ad placement in ODA Today, upgraded company profile on our online floorplan, lead retrieval system, tickets to the Callahan Celebration of Excellence and more!
Download the Sponsorship Packages form for more details.
Stand-alone sponsorships for the “Hops & Shops” and “Dark Roast and Donuts” events are also available!
See Exhibit Hall Sponsorships for more details.
Contact Amy Szmania for more information.
Show Schedule
Wednesday, Sept 11 8:00 a.m. – 5:00 p.m. Move in
Heavy items requiring carts/dollies must be moved in by 5:00pm
Thursday, Sept 12 8:00 a.m. – 11:00 a.m. Set up
Only hand-carried items are permitted
Thursday, Sept 12 12:00 p.m. – 6:00 p.m. Hall Open
Friday, Sept 13 9:00 a.m. – 4:00 p.m. Hall Open
Saturday, Sept 14 9:00 a.m. – 2:00 p.m. Hall Open
Saturday, Sept 14 2:15 p.m. – 6:00 p.m. Tear down
Facility Information
Greater Columbus Convention Center (GCCC)
Exhibit Hall B
400 N. High Street, Columbus, OH 43215
Services available for purchase from the GCCC include (order here):
electricity – plumbing – internet – catering – cleaning
Visit the GCCC website to review food & beverage options near the Exhibit Hall. Concessions are also available inside the hall.
Follow the links below for more information.
Advance Warehouse Shipping Info
Event Site Shipping Info
Reserve parking in advance
Directions & Parking information
Facility Map
Private Meeting Spaces
Semi-private meeting spaces will be available for exhibitor representatives to hold meetings with customers. While not soundproof, these spaces will be set off of the main exhibit floor, allowing for private conversations.
The spaces will be set with a table and chairs, and will be open to exhibitors on a first-come, first-served basis. One space will be reserved for Ohio Services Corp’s partner companies, and the other two will be open to all.
As a courtesy to your colleagues, please do not use the space for more than 30 minutes per meeting, and do not take food into the space.
Presentation Opportunity
Confirmed exhibitors are invited to participate in this unique educational program!
Preventative Products Roundtable Breakfast for Dental Hygienists
Friday, September 13, 7:15 a.m. – 8:45 a.m.
Company representatives deliver short (8-10 min) demonstrations about preventative products to small groups of dental hygienists while they enjoy breakfast on Friday morning. This opportunity is offered at no cost to exhibitors.
All exhibitor spots have been reserved for this program. If you would like to be an alternate, please send a note to amy@oda.org.
Featured Exhibit Hall Events
Hops & Shops
Thursday, September 12, 4:30 p.m.-6:00 p.m.
Kegs of Ohio craft beers will be placed in various stations throughout the Exhibit Hall on Thursday evening, featuring free pours for attendees! Cash bars will also be available throughout the hall for other beverage purchases.
Enhance your experience at this event! Sponsor catered snacks, desserts, appetizers, or drinks, such as:
- Beer station (IPAs)
- Sweet & Salty Pretzel Station
- Wing Toss Station
- Potato Shaker Station
Sponsorship includes signage with company logo at food/drink station. Most beer stations can be positioned inside or close to your booth!
Contact amy@oda.org for more information about available options and to reserve your sponsorship.
FREE lunch!
Friday, September 13 & Saturday, September 14
Enjoy lunch in the Exhibit Hall! Lunch will be provided for all attendees and exhibitors on Friday and Saturday.
Dark Roast and Donuts
Saturday, September 14, 9:00 a.m.
Start off the morning the right way! Enjoy coffee and donuts in the Exhibit Hall along with attendees.
This event is also available for sponsorship! Includes company name on signage and in other event promotions. Please contact amy@oda.org for details.
Nearby Restaurants & Bars
Many options are available within a short drive (or even a quick walk) from the Convention Center!
Downtown Area
Arena District
German Village & Brewery District
Short North Arts District
Check out these fun experiences for your team!
Howl at the Moon
Trolley Pub
Dueling Axes
Official Show Vendors
Fern Exposition & Events – general services contractor
Login credentials for the online service kit will be sent via email beginning May 1. Information from all vendors will be included in the service kit.
Markey’s Rental & Staging – audio/visual services
Levy Restaurants – official caterer for Greater Columbus Convention Center
Smart City Networks – official internet provider for Greater Columbus Convention Center
Eleventh & Gather – registration and lead retrieval services (download order form) (order online)
Exhibitor Resources
Book Your Hotel
The Hilton Columbus Downtown is the official headquarters hotel for the ODA Annual Session.
View Exhibit Hall Map
Includes an alphabetical list of contracted exhibitors.
Need to update your company information? Contact amy@oda.org to request your login info.
Staff Badge Registration
Please review these instructions before registering your staff.
Online registration is available at the link below. Check your email for login information.
Request a FREE Pre-show Mailing List
Explore Advertising Options
Download a 2024 Show Logo
Submit Show Specials
Order Convention Center Services
Includes catering, booth cleaning, electricity and plumbing
View Directions & Parking Information
Provided by the Greater Columbus Convention Center
Reserve your parking spot in advance!
Driving in to the meeting each day? Don’t wait until you get downtown to decide where to park.
Check space availability and reserve your space in advance at the link below. After choosing your preferred lot, click “Conventions and Trade Shows” then look for “ODA 2024.”